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Crypto subledger

Purpose: Tax-lot basis tracking for crypto activity that touches the RFH stack. Xero gets summary entries only (cash + revenue recognition); this file is the source of truth for per-lot cost basis, holding period, and disposition gain/loss.

Status: v1, 2026-05-10. Minimal data — Bitcoin retreat (Dec 2025) is the only documented crypto activity to date. New CM Coinbase account set up 2026-04-19 will populate this going forward.

Account scope

Account Owner In scope for this subledger?
Coinbase (Personal) Austin personally NO — out of RFH scope; tracked in Monarch
Coinbase (CM-historical) Was Renfroe Family Holdings'; only one retreat used it YES — historical
Casa Moksha Coinbase (new, set up 2026-04-19) Casa Moksha (RHG) YES — going forward

Tax-lot accounting policy

  • Method: FIFO unless specifically identified per-disposition (provisional pending Pearce confirmation; specific-identification election typically yields better tax outcomes for active traders; not load-bearing here given ~1 retreat/year cadence).
  • Holding period: tracked from acquisition date to disposition date for §1222 short-term vs long-term characterization.
  • Cost basis: settlement-day USD-equivalent at the BTC/USD spot rate from the Coinbase account.
  • Wash-sale: not applicable to crypto under current US rules (would be load-bearing if rules change).
  • Mark-to-market election (§475): not applicable; Casa Moksha is not a crypto trader/dealer.

Tax-lot register

Each row = one lot acquired. Disposition rows reference lot_id.

lot_id          acq_date     acq_account                  qty_btc        cost_basis_usd_per_btc   total_cost_basis_usd     disposition_date   disposition_qty   disposition_proceeds_usd   gain_loss_usd   short_or_long_term   xero_je_id   notes
LOT-2025-12-21  2025-12-21   Coinbase (CM-historical)     UNRESOLVED     UNRESOLVED               34206.08                 2025-12-21         UNRESOLVED        34206.08                   0.00            same-day             UNRESOLVED   Bitcoin retreat — guests paid in BTC; retreat host paid out in BTC same-day. Net cash effect: $34,206.08 of revenue + $34,206.08 of host-payment expense; no realized gain/loss.

Key fact about LOT-2025-12-21: Per the original repo notes, the Bitcoin retreat was a same-day pass-through: guests paid Casa Moksha in BTC; Casa Moksha used the BTC to pay the retreat host. No holding period; no realized gain/loss. The $34,206.08 is the USD-equivalent of the volume that flowed through.

Reconciliation procedure

  1. Monthly (when the new Casa Moksha Coinbase has activity): pull transaction history from Coinbase's exportable CSV; reconcile against this subledger.
  2. Per disposition: confirm USD-equivalent at disposition matches the Coinbase-reported value; if difference, document FX/spot-rate convention used.
  3. Cross-check against accounting/intercompany-ledger.csv for any RHG side that flowed through.
  4. Year-end: produce a summary report of realized gain/loss for Pearce's tax-prep package.

Open items

  • Coinbase (CM-historical) full activity export pending — Austin to provide. Required to fully populate the historical period. Currently tracked as todo/for-austin.md "Coinbase (CM historical) full activity export."
  • Bitcoin retreat host name — TBD per todo/for-austin.md. If they're a US person and received >$600 BTC, 1099-NEC may be required.
  • Tax-lot accounting method election (FIFO vs specific-id) — Pearce to confirm.

Cross-references

  • banking/coinbase.md — per-account narrative
  • accounting/intercompany-ledger.csv — the Dec 21 2025 retreat settlement leg
  • accounting/casa-moksha-guest-revenue-ledger.md — narrative ledger of the retreat
  • decisions/log.md — 2026-04-19 Coinbase setup decision

Last updated: 2026-05-10. Refresh on every disposition + monthly reconciliation.