Banking — Coinbase¶
Overview¶
Three Coinbase accounts relevant to this repo, with different purposes and ownership:
| Account name in Monarch | Owner | Status | Purpose |
|---|---|---|---|
| Coinbase (Personal) | Austin personally | Active | Personal crypto wallet |
| Coinbase (CM) — historical | Renfroe Family Holdings | Inactive going forward | Used for one Bitcoin-paying retreat in Dec 2025 before a proper CM account was set up |
| Casa Moksha Coinbase | Renfroe Hospitality Group | Active as of 2026-04-19 | New — will be used only for Casa Moksha crypto going forward |
Bitcoin retreat activity (Dec 2025 – Jan 2026)¶
Casa Moksha hosted a retreat where guests paid in Bitcoin AND the retreat host asked to be paid out in Bitcoin. The full flow:
Inbound (guest payments in BTC): - Dec 21, 2025 — $34,208 USDT received into the Coinbase (CM/RFH historical) account - Same day — sold to USD, $34,206 withdrew to Brex (presumably Casa Moksha Dep 3529)
Outbound (retreat-host payout in BTC): - Jan 13, 2026 — bought $5,000 of USDT from Brex Casa Moksha Dep (3529) - Jan 17, 2026 — $2.20 small USDT send (probably network test) - Jan 19, 2026 — bought $822.72 of USDT - Jan 19, 2026 — sent $5,653.47 USDT out (to retreat host's wallet)
Roundtrip: ~$34,206 USD in → ~$5,653 USD equivalent in USDT out to retreat host. The difference (~$28,553) represents Casa Moksha's net retention from the retreat after paying out the host's cut.
Accounting treatment¶
On Renfroe Hospitality Group's books (JME-maintained): - Guest BTC payments = revenue (USD equivalent at settlement) - Retreat host BTC payout = cost of services / cost of goods (USD equivalent at settlement) - FX/crypto gain or loss on the conversion leg (small given short holding period)
On Renfroe Family Holdings' books (Xero): - Brex 3529 inflow from Coinbase = cash received on RHG's behalf (intercompany receivable clears) - Brex 3529 outflow to Coinbase for the payout = intercompany advance to RHG / or direct cost paid on RHG's behalf, depending on how we paper it
Going forward¶
Austin set up a dedicated Casa Moksha Coinbase account on 2026-04-19. This isolates any future crypto flows from Austin's personal and from RFH's general finances. The historical RFH "Coinbase (CM)" account will be wound down.
Open items¶
- Identify the retreat host counterparty (for vendor mapping and 1099 reporting if applicable)
- Identify the retreat itself (date range, guest list, Inner Warrior Retreats or another?)
- Confirm JME has correctly recognized this retreat's revenue on RHG's books
- Set up the new Casa Moksha Coinbase account in the Xero COA once the COA is drafted
- Consider: should the new Casa Moksha Coinbase account be in Renfroe Hospitality Group's name, not Austin's personal or RFH? If it's in RFH's name, same intercompany framing applies — RFH holds crypto on behalf of RHG.