Skip to content

Reporting views

Purpose: Explicit taxonomy of the views Xero produces, who each is for, and what each excludes. The remaining failure mode for a single Xero org serving a multi-entity / multi-jurisdiction family office is that "consolidated P&L" silently means different things in different contexts. This file makes the views explicit.

Status: v1, 2026-05-10. Lifted from accounting/accounting-policy.md §33 into a standalone file for prominence (per Round 4 external-LLM review).

The six reporting views

Every report exported from Xero, every advisor packet, and every generated markdown report should declare which view it represents.

View Includes Excludes Audience
US Operating View RFH parent + US disregarded sub-LLCs (W 3101 Holdings, ATX/Austin/Renfroe Marine, Five Points BHM, Renfroe Hospitality Group US shell, Casa Moksha LLC, Casa Moksha Holdings LLC); Brex/Amex/Plaid feed transactions; US-side AP Foreign statutory books except intercompany cash; personally held assets (W 3603 / Oceana 433); separate-taxpayer entities (RENFROE S-corp, possibly Renfroe Innovation depending on 8832 history) Day-to-day operational reporting; Austin's monthly visibility
Legal Entity View True legal entity books only — RFH + each disregarded sub-LLC + RHG (foreign corp) + GK (foreign corp, existing + new during transition) + Renfroe Innovation Personally held assets (W 3603 / Oceana 433) — these are Reporting Units, not legal entities; Consolidation Eliminations Legal counsel, audit reviewers, anyone who needs entity-by-entity legal precision
Austin Consolidated Management View All business-relevant assets and units; consolidated with elimination JEs applied (per accounting/accounting-policy.md §34); foreign summary JEs flowed in Personal lifestyle (Monarch domain); raw foreign-book transaction-level detail Austin's CEO snapshot; multi-year planning; net-worth visibility
Foreign Summary View RHG/JME and GK/ABS summary JEs only; intercompany clearing US-side detailed transactions; Mexican CFDI / Japanese GL transaction-level detail (those live in JME's CONTPAQ i and ABS's books, not Xero) Pearce 5471 prep; quarterly intercompany reconciliation
US Tax Support View Schedule E inputs (per-property rental income + depreciation + expenses); 5471/8858 entity inputs (RHG + existing GK + RI; proposed second GK only if formation executes pre-fiscal-year-end); FBAR threshold inputs (Santander MXN PYME + Santander USD + TSB Mita); 8938 inputs; NOL roll-forward; book-to-tax bridge schedule Non-tax management presentation adjustments Pearce + Kim & Rosado
Advisor Package View Tailored exports per advisor: Pearce / JME / ABS / Portilla / Withers / Stuart Memory / Conley Rose Anything outside the advisor's scope Per-advisor, per-cadence (per accounting/xero-buildout.md §6.B Advisor export packages)

Implementation

No third Xero tracking category. The five locked decisions hold: - One Xero org for US-side activity - Two tracking categories (Entity / Reporting Unit + Asset Class) - Manual journal lines support max 2 tracking elements per line

Implementation of views is therefore via: 1. Xero report templates — different filters / column sets per view 2. Markdown frontmatter — every generated report carries: 

---
reporting_view: us_operating | legal_entity | management_combined | foreign_summary | tax_support | advisor_<name>
period: YYYY-MM | YYYY-Q# | YYYY-FY
confidence_level_dominant: F | P | U
---
3. Filter on Reporting Unit / Entity tracking — exclude personally-held units (W 3603, Oceana 433) for Legal Entity View; include + add eliminations for Management Combined View; etc. 4. Filter on confidence level — per view, decide whether [P] / [U] items appear or are flagged separately

Mapping per view

US Operating View

  • Reporting Units included: Renfroe Family Holdings, W 3101 Holdings, ATX Marine Holdings, Austin Marine Holdings, Renfroe Marine Holdings, Five Points BHM, Casa Moksha LLC (post-activation), Casa Moksha Holdings LLC (post-activation), Renfroe Hospitality Group LLC (US shell)
  • Excluded: Renfroe Hospitality Group SA de CV (Mexico — only intercompany cash via clearing accounts), both GKs, W 3603, Oceana 433, Renfroe Innovation, Consolidation Eliminations
  • Cadence: monthly, 3-business-day close target
  • Reporting Units included: Same as US Operating View + RHG (Mexico) + both GKs (existing + new) + Renfroe Innovation
  • Excluded: W 3603, Oceana 433 (Reporting Units that aren't legal entities); Consolidation Eliminations
  • Note: each entity's books may be at different confidence levels — RFH-side at [F]/[P], RHG/GK at [P] until summary JEs land

Austin Consolidated Management View

  • Reporting Units included: ALL — including W 3603, Oceana 433
  • Eliminations applied: per policy §34
  • Useful for: net-worth visibility, multi-year planning, CEO snapshot
  • NOT useful for: tax filings (use Tax Support View) or legal disputes (use Legal Entity View)

Foreign Summary View

  • Reporting Units included: Renfroe Hospitality Group (RHG MX), Renfroe Holdings GK existing, Renfroe Holdings GK new
  • Cadence: quarterly minimum (Path A from JME); GK cadence pending ABS
  • Mapped to: Pearce 5471 prep + intercompany reconciliation
  • Confidence dominant: [P] until JME §1 framing answer + ABS Mita basis confirmation land

US Tax Support View

  • Reporting Units included: All US Operating Reporting Units + Renfroe Innovation + summary lines from RHG + GKs + W 3603 (Augusta-rule rentals) + Oceana 433 (if rented)
  • Schedule E inputs: per-property rental income/depreciation/expenses for W 3101, W 3603 (Augusta), 210 Lavaca #2612 (personal), Oceana 433 (if rented)
  • 5471 inputs: ownership chains, gross receipts, E&P, currency translations for RHG / GK existing / GK new
  • FBAR inputs: per-account max balance for Santander MXN PYME, Santander USD (if not closed), TSB Mita
  • NOL roll-forward: from tax/nol-preservation-ledger.md
  • Cadence: quarterly + annual; year-end and 1040-extension drives much of the timing

Advisor Package View

  • Per-advisor packets per accounting/xero-buildout.md §6.B
  • Each carries source-document references + classification rationale + advisor uncertainty per accounting/accounting-policy.md §27
  • Tailored to scope: Pearce gets US tax slice; JME gets Mexican / intercompany slice; ABS gets GK / Mita slice; Portilla gets RHG legal slice; etc.

Discipline rule

Every advisor export, every internal report, every generated markdown analysis declares its reporting_view in frontmatter. Mixing views in a single export is a control failure — the consumer cannot tell what they're reading.

When in doubt about which view: the answer is "create the exports explicitly for each view that's relevant" rather than "produce one mixed view and hope the audience figures it out."

Last updated: 2026-05-10. Refresh whenever the view set changes (new entity → maybe new Reporting Unit → updated mapping; new advisor → maybe new packet → updated Advisor Package View).